Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate supporting evidence (e.g. These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. References in the text should be in the author/date (Harvard) format. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. If the deadline has already passed, the late submission may be condoned (i.e. 0 Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. Events are for everyone, but weve highlighted ones that are family friendly or good for postgrads. The Student Disability website has further information there. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ This could be: You may also have to attend an interview with the department to determine whether youre eligible for extenuating circumstances. Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email Step 2: gather the relevant evidence for your application. If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). This is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect their performance in their assessments for us. Scans or electronic copies of maps, tables, etc., are often acceptable, but the source must be noted. This is a guide to the UCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. Extenuating Circumstances (often referred to as ECs) are events which aresudden, unexpected, significantly disruptive and beyond your controland which may affect your performance atsummative assessment, such as a serious illness or the death of a close relative. We are not able to process ECs or respond to queries that are submtited by non-IOE students. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some, Further information about the support available to you can be found on our, Short-term illness and other Extenuating Circumstances, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. We should, in these circumstances, be able to get back to you within 10 days. Here are three students sharing their experiences of applying for financial support from us. SeeSection 2.7: Self-Certification. /Tx BMC The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. You must submit your late evidence no more than four weeks after submitting your EC application. It can be unwise to request extensions because there is often a knock-on effect that means youll end up deferring the stress and bunching up deadlines. Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. A decision cannot be made until your evidence is received. UCL has a legal duty to ensure that you are not treated any less favourably, and that you have fair access to your education and all of UCLs servicesandsupport. These include: If you think you fall into the first bracket of situations, you should escalate your application. Such students do not need to submit a separate EC application as an extension will be automatically granted as per their SoRA.If a student who already has a SoRA extension in place needs additional time and the grounds for EC are met, they are able to apply for further extensions using this process. We've made the process as easy as possible for you - but don't just take our word for it. Extenuating Circumstances'? If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. The evidence must have (if applicable to yoursituation): Non-medical evidence: Needs to come from an appropriate, independent and verifiable authority such as a solicitor, a registrar of births, marriages and deaths, a police or fire officer or a court or tribunal officer. You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. Please avoid sending photographs that you think illustrate your condition. /Tx BMC If you have not been able to submit your work because of a technical problem, you must complete an AssessmentUCL Query Form. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please see, Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in the. Not submit your assessment at the usual time, but have an opportunity . If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. You will need to submit as a single file in one of the following formats: Microsoft Word (DOC) and Adobe Acrobat (PDF). We may be able to support you better through, Submit your EC application as soon as possible. HPpuVru0 However, you will need to explain why you didnt submit your EC on time. Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. EMC Unless instructions for the assignment explicitly state otherwise, blocks of prose placed in boxes, whether labelled as textboxes, figures or tables, must be included in the word count, Footnotes, but only when used to reference primary source material. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. If you are affected by extenuating circumstances, we want to support you and can take these circumstances into account by allowing you to, for example: Submit your assessment slightly later than the published deadline, or. Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. Some other situations beyond your control typically arent considered viable extenuating circumstances. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT You can read the full Extenuating Circumstances procedure in the UCL Academic Manual: Chapter 2, Section 2: Short-term Illness and Other Extenuating Circumstances. Where students can self-certify, mitigation is limited to: Self-certified claims can be submittedno more than two weeks in advance of the affected assessments, and can only be submitted before an assessment takes place. Raise an Extenuating Circumstances claim via the Student Enquiry Centre If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY Compiling the relevant documents and information can help speed your application along. If you are unable to complete assignments or attend required classes/exams due to unforeseen circumstances, you can apply for extenuating circumstances. Sport is for everyone, and well help you find your level. Letter or certificate froma doctor or other registered medical professional external totheUniversity. Although we encourage you to discuss coursework with others, the final product must be your own work. If you are granted an extension for any piece of coursework, you should still be able to upload your document to TurnItIn via Moodle and it must be submitted by 12pm (noon) on the new deadline. Undergraduate Admissions Brown University, Statement of Nondiscrimination and Title IX Resources, Resumed Undergraduate Education Applicants, Open details for Extenuating Circumstances and Extensions. Our events are designed to help you meet people, try new things and have fun. What would you like the Union to do? HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ /Tx BMC You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). UCL have a Self-Certification Policy in place for the 2022/23 academic year. Short-term Illness and Other Extenuating Circumstances, Check whether your circumstances are covered. EC requests received after Monday 11.59 pm (UK time) will be considered at the next week's IOE EC panel. All coursework, projects and dissertations must be submitted. If you are not sure whether you should use Extenuating Circumstances,Section 1: How to Use This Frameworkincludes details of all the different support that is available to you. EMC All Extenuating Circumstances claims must now be submitted on Portico. Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. !)z)/VETU*P:BYG-r6BZSZY6bvc]v0QZq Detail of where to submit the form are in your Student Handbook. If you are struggling with your studies (because of unforeseen circumstances such as these or more generally), please do not hesitate to talk to someone in the department. They should be identified as Table 2 or Figure 1 etc, and all must have a short descriptive title. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. Step 4: wait for approval. Figures captions and table titles. Your evidence will need to cover the full period for which you are requesting mitigation. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g. Note that you can only self-certify if you submit your claim before the assignment deadline. In some circumstances as a victim of crime you may not have contacted the Police, and this is accepted by UCL. The specific requirements for coursework vary between different modules, and you should seek advice from course teachers and/or personal tutors. We are committed to providing extensions to these important partners in the application process as well should the need arise. You must provide astatement thatmust verify how you have been affected and what impact this has had upon your assessment, and the dates when these circumstances occurred andcontinuedto. , normally no more than one week after the first affected assessment. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submit earlier. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. Source: Shutterstock. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. It is only where there has been additional unexpected disruption to your studiesthat extenuating circumstances wouldbeconsidered. If you are not sure whether you should use Extenuating Circumstances. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. *'"&0M" f? Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. Extenuating Circumstances include, but are not limited to: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual.
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